Job Summary:

The AP Specialist II will be responsible for accurately tracking and recording cash flow.

Primary Responsibilities:

• Review and record invoices from vendors in multiple currencies to ensure accuracy in billing.
• Process expense reports from employees to identify discrepancies and escalate in appropriate manner.
• Maintain a list of approved vendors and policies to avoid paying unauthorized invoices and expenses.
• Maintain 1099s and generate report at year end.
• Assists with the resolution of discrepancies or problems that prohibit timely ordering of goods and services or timely payment of invoices.
• Supports critical transactions that include urgent orders and credit hold situations that require immediate resolution.
• Organize, register, scan, and file invoices, checks, and other documents.
• Provide internal and external audit assistance as required.
• Update deposit log on a regular basis.
• Prepare recurring and ad hoc reports.
• Reconcile supplier statements.
• Handle customer service needs of internal/external business partners
• Reconcile Bank Statements
• Other ad hoc duties as assigned by AP Manager

Qualifications

Education:

• Bachelor’s degree in accounting or related field preferred

Experience:

• 3-5 years of related experience
• Bi-lingual preferred (Fluent in Spanish)

Technical Skills:

• Proficient in Microsoft Office Suite
• Strong understanding of General Ledger system and Accounts Payable processing

Soft Skills:

• Highly motivated self-started with commitment to attention to detail.
• Ability to multi-task, work independently, and within a team environment.
• Strong organizational, analytical, and recording skills.
• Strong attention to detail.